Applications are no longer being accepted for this workshop. The application deadline was Monday, March 12, 2018. All applicants will be notified of the status of their application by approximately June 1.
- Application Procedure
In summary, the online application procedure requires the following five items:
1. A completed online application.
2. A one to two-page description of the clinical trial protocol you intend to write during the Workshop and its feasibility (protocols that are largely written before the Workshop are not acceptable).
3. Your personal C.V. (electronic version).
4. A statement explaining why you wish to participate in this Workshop.
5. A letter of support and feasibility questionnaire from your Program Supervisor or Department Head or mentor in support of your application for this Workshop, submitted online separately.
Detailed instructions for each of these items can be found on the online application. Applications will not be accepted unless they contain all FIVE elements described above. The deadline for receipt of online applications is Monday, March 12.
- To complete the application, you must login to your MyAACR account, accessible from the top bar of the main AACR website at www.aacr.org. If you are an AACR member and do not remember your username and/or password, please follow the instructions on the upper left side of the login page. If you are not an AACR member and do not have an account, choose the "Please create a new account" option. This does not register you to become a member of the AACR, but simply allows you access to the MyAACR site for applying to the Workshop and/or registering for other AACR Conferences.
Once you have accessed your account, choose the "Applications/Awards" option at the top of the page. You will be directed to the NEW AACR Online Submission System. Click on “view all activities” to find the 2018 AACR/ASCO Methods in Clinical Cancer Research Workshop, where you can create your submission. Click on “create submission” to begin.
Be sure to answer all of the questions on the application form. After you have begun this process, you may save your application and continue to work on it. Once you have completed the final version, be sure to electronically sign and submit your application as indicated in the online application form. Only complete online applications will be considered; paper submissions will not be accepted.
For questions about the application process, contact Christine Poole at firstname.lastname@example.org or (215) 440-9300.
All parts of the application form, including the letter from your sponsor (mentor, supervisor, or department head), must be submitted before the application closes.
Selection of Participants
The Workshop faculty will review and accept applications from clinical fellows and junior faculty as described below. The faculty will base their decisions in large part on the quality of the proposed protocol and on the submissions by the applicant and the mentor(Program Supervisor or Department Head). These documents will be scrutinized both for the information they supply about the applicant and the assurances they provide about the participation of the applicant and mentor in the long-term evaluation of the Workshop.
The Workshop organizers have set a priority on increasing the participation of fellows and junior faculty investigators from racial/ethnic minority groups (as identified by the NCI) that are traditionally underrepresented in cancer and biomedical research. Individuals from these groups are strongly encouraged to submit applications. Note that selection of Workshop applicants is conducted on a competitive basis with approximately one-half of the applicants accepted each year due to limited space. Unsuccessful applicants are encouraged to reapply the following year.
(Those who will complete their fellowships after July 28, 2018)
The Workshop faculty will select approximately 75 clinical fellows from any oncology subspecialty or radiology who have made outstanding progress in their medical training, who have displayed an interest and competence in clinical cancer research, and who come from a diverse group of training institutions and personal backgrounds.
The 75 fellows selected will be provided with complimentary hotel accommodations at the Workshop hotel for the nights of July 28 through Aug. 2 (inclusive) and most meals throughout the Workshop. Those selected will be required to share a hotel room with another Workshop participant. Fellows selected to participate will be required to pay a $1,500 registration fee to offset some of the costs of the Workshop and will be responsible for their own air travel. The Workshop will provide transportation to and from the Denver International Airport.
(Those who have completed their fellowships between April 30, 2013 and July 28, 2018)
The Workshop faculty will also select approximately 25 junior faculty - i.e., clinical researchers in training who have already embarked on academic careers; who hold an appointment at the level of Assistant Professor, Instructor, or Lecturer; and who completed their fellowships after April 30, 2013.
The 25 junior faculty selected will be provided with most meals throughout the Workshop. Those selected will be responsible for their own air travel and hotel accommodations at the Vail Marriott (required), but may have an opportunity to share a hotel room with another Workshop participant. Junior faculty selected to participate will be required to pay a $2,000 registration fee to offset some of the costs of the Workshop. The Workshop will provide transportation to and from the Denver International Airport.
Faculty members will contribute material to the Workshop syllabus that will be available electronically to all participants. For every lecture and small group discussion session, the syllabus will contain the instructional objectives for the presentation, an outline of the topics to be covered, and a research bibliography of relevant articles and texts.
The AACR/ASCO Methods in Clinical Cancer Research Workshop will take place at the Vail Mountain Marriott Resort in Vail, Colorado. All participants must stay at the Vail Marriott. While particularly famous for its outstanding winter skiing, Vail offers a full complement of summer recreational activities – including hiking, golfing, fishing, mountain climbing, horseback riding, and swimming – just a short distance from the hotel.
Transportation from the Airport
Arrangements will be made for shuttle bus transport (a 2-3 hour ride) for Workshop participants between the Denver International Airport and the Vail Marriott on Saturday mid-day, July 29 and again on Friday morning, Aug. 3. All participants will receive the shuttle bus schedule, which are the only buses on which transportation will be provided.
All participants of the Workshop must stay at the Vail Marriott for the duration of the Workshop and participate in all group meals. Fellows will receive the following complimentary accommodations at the resort: a hotel room to be shared with one other workshop participant for the nights of Saturday, July 29, through Thursday, Aug. 2, inclusive. Fellows requesting a room of their own (or shared with a non-attendee) at the Vail Mountain Marriott Resort will be responsible for the amount that ASCO and AACR would have been charged for the complimentary accommodations offered as part of the package (approximately $115 per night).
Junior faculty participants will be offered lodge rooms at the Vail Marriott for $230 per night. This price, per room per night, is based on single or double occupancy and includes local and state taxes. Junior faculty participants may have the option of sharing hotel rooms with other participants.