Registration, Travel, and Accommodations

Fellows
(Those who will complete their fellowships after July 30, 2022)

The Workshop faculty will select approximately 75 clinical fellows from any oncology subspecialty or radiology who have made outstanding progress in their medical training, who have displayed an interest and competence in clinical cancer research, and who come from a diverse group of training institutions and personal backgrounds.

The 75 fellows selected will be provided with complimentary hotel accommodations at the Workshop hotel for the nights of July 24 through 30 (inclusive) and most meals throughout the Workshop. Those selected will be required to share a hotel room with another Workshop participant. Fellows selected to participate will be required to pay a $1,500 registration fee to offset some of the costs of the Workshop and will be responsible for their own air travel. The Workshop will provide transportation to and from the Denver International Airport.

Junior Faculty
(Those who have completed their fellowships between April 30, 2017 and July 24, 2022)

The Workshop faculty will also select approximately 25 junior faculty – i.e., clinical researchers in training who have already embarked on academic careers; who hold an appointment at the level of Assistant Professor, Instructor, or Lecturer; and who completed their fellowships after April 30, 2017.

The 25 junior faculty selected will be provided with most meals throughout the Workshop. Those selected will be responsible for their own air travel and hotel accommodations at The Hythe Vail (required), but may have an opportunity to share a hotel room with another Workshop participant. Junior faculty selected to participate will be required to pay a $2,000 registration fee to offset some of the costs of the Workshop. The Workshop will provide transportation to and from the Denver International Airport.

Workshop Site
The AACR/ASCO Methods in Clinical Cancer Research Workshop will take place at The Hythe Vail (formerly the Vail Mountain Marriott Resort) in Vail, Colorado. All participants must stay at the The Hythe Vail. While particularly famous for its outstanding winter skiing, Vail offers a full complement of summer recreational activities – including hiking, golfing, fishing, mountain climbing, horseback riding, and swimming – just a short distance from the hotel.

Transportation from the Airport
Arrangements will be made for shuttle bus transport (a 2-3 hour ride) for Workshop participants between the Denver International Airport and the The Hythe Vail on Sunday mid-day, July 24 and again on Saturday morning, July 30. All participants will receive the shuttle bus schedule, which are the only buses on which transportation will be provided.

Accommodations
All Workshop participants are required to stay at the The Hythe Vail for the nights of July 24-July 30 inclusive. Complimentary breakfast and lunch will be provided throughout the Workshop, in addition to the complimentary group dinners on Sunday and Monday night, and a banquet with dancing on Friday night. The group dinner on Friday is the only Workshop social event open to families and guests.

Private rooms for Fellows, either a single occupancy room or to share the room with a non-workshop participant (i.e., your family member or partner), are limited in number this year, and are assigned on a first come, first served basis. The Workshop will cover $115 per night per room for these individual rooms. Placement and costs for these requests will be based on availability at either at The Hythe Vail at a subsidized cost to you of $115 per night plus tax ($229 total per night) or overflow rooms at the Lodge at Vail at a subsidized cost to you of $214.79 per night plus tax ($329.99 total per night, inclusive of resort fee).

The room cost for Junior Faculty workshop attendees is $229 per night. This per night cost is for either a single occupancy room or to share your room with a non-workshop participant (i.e., your family member or partner). Junior Faculty have the option to choose to share a room with another Workshop participant to receive a subsidized room rate of $115 per night.

For those interested in sharing a hotel room, both for Fellows and Jr. Faculty, a list of the names of those accepted for the Workshop will be made available to accepted applicants so that you may contact friends/colleagues to coordinate room sharing.

  • If you elect to share a room with a friend/colleague, please request a room with that person in the designated section of your registration and housing form.
  • If you would like to share a room and are not requesting to be paired with a friend/colleague, you may request to receive a Workshop assigned roommate.
    • Any Workshop assigned room sharing will be made between attendees of the same preferred gender group.
  • The Workshop makes every effort to honor room sharing requests. However, shared room assignments are dependent on the number and type of requests.